The working hours are Monday to Friday 14:00- 18:00 with the option to work full days to cover sickness/holidays. With this in mind this position would suit someone returning to work, someone with children wanting to work within a school day or someone just wanting to work on a part-time basis.
The main purpose of this role will be to provide support services to the account teams, thus ensuring the smooth running of the organisation & production of highly effective campaigns to surpass client expectations. You will be required to raise sales orders using our own in-house system (full training provided).
The following outlines your main duties, but is by no means exhaustive, as the nature of the PR & Marketing business is variable & full of surprises.
Main Duties: Reception - You will be the first person visitors are likely to meet. First impressions count. Please be polite & friendly. Ensure the reception area & conference room are always neat & presentable & make sure visitors sign in. Account teams will let you know if refreshments are required.
Telephone – You are the primary person to answer incoming calls which means it will be your responsibility to deal with call accordingly either directing it to the appropriate department or logging messages.
Meeting Room – Provide tea/coffee & biscuits for meetings. Also organise a working lunch if requested
Post - Sort incoming post & deliver to the relevant person’s desk
Faxes - Make sure all incoming faxes are given to recipient promptly. Make sure the fax machine always has paper
Travel arrangements/Couriers/Taxis – You will be asked to organise & book & package up parcels that need to go by courier & to organise travel arrangements including flights, hotels, taxis, rail & car hire at competitive rates
Logging magazines – Logging the magazines & update database from contact information on a day-to-day basis when they arrive & pass them on for cutting
General Admin
Maintain cleaning log & communicate with cleaners to ensure standards of cleanliness & hygiene are maintained
We envisage that the role will develop according to the individual’s particular strengths. There are opportunities to incorporate duties from accounting, human resources, general administration, database management & PR distribution and monitoring
Receptionist, Accounts Assistant / Administrator Required Skills: Excellent presentation & verbal skills Able to work under pressure Reception & admin experience Proficient in Microsoft Word, Outlook & Excel Methodological Ability to prioritise Experience with raising sales invoices
You may have worked in the following capacities: Front of house, Admin Assistant, Accounts Administrator
IMPORTANT : To apply for this job, you should not need to supply your bank or any other financial information. Never supply this sort of information to advertisers. If you see a vacancy and bank account details or money are requested, email support@tiptopjob.com.
Other New Advertising, Marketing & PR jobs..
Latest jobs for Advertising, Marketing & PR in United Kingdom are listed below, you can use these links to go directly to the jobs.
Country
Industry Job Sites
RSS
